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Public Service Specialist – Sheriff Records

Posted: 01/18/2023

Job Summary

To maintain a current and accurate record keeping system for the Sherburne County Sheriff's Office which meets the standards as set forth by the Minnesota Criminal Justice Reporting System, the Minnesota Department of Corrections and the Sheriff of Sherburne County. Perform a variety of clerical and administrative duties.

Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

Essential Duties and Responsibilities

The following duties are normal for this position.   These duties are not to be construed as exclusive or all-inclusive.  Other duties may be required and assigned.
Perform a variety of clerical and administrative duties pertaining to law enforcement reports and records.
Compile, scan, attach and enter data into the computerized record keeping system.
Review and classify crimes as to severity level. Submit data from records that is required by law to be reported into the Minnesota Criminal Justice Reporting System.
Act as receptionist for Records Division.
Receive and process data requests in accordance with data practices in a timely manner.
Sort and distribute daily work, mail and court papers to appropriate staff and agencies.
Respond to requests for criminal background checks and reports.
Process traffic citations.
Prepare records and reports for distribution to County Attorney, Health & Human Services, and other law enforcement agencies.
Type correspondence/letters, prepare weekly booking and traffic reports.
Compile periodic statistical reports.
Review and validate monthly reports from the Bureau of Criminal Apprehension.
Receipt monies, maintain spreadsheets, prepare deposits as well as other accounting functions.
Perform other duties as directed.
Develop and maintain respectful and cooperative working relationships.
Regular and reliable attendance according to the department’s work schedule.

Knowledge, Skills and Abilities Required
Knowledge of data classification and data practices laws/ethics/policies.
Ability to handle confidential information with discretion and in accordance with the Data Practices Act.
Thorough knowledge of standard office practices, procedures and techniques.
Ability to provide technical support and/or troubleshoot within department.
Ability to establish and maintain effective, professional, positive, and respectful working relationships and communications internally, with other County Departments/Divisions, clients/customers, outside agencies and the public.
Thorough knowledge of department requirements, policies, procedures, rules, laws, etc.
Thorough knowledge of department specific programs.
General knowledge of unique or specialized terminology specific to department/division operations.
General knowledge of basic bookkeeping or accounting.
Ability to recognize, assess and address difficult situations, conflicts, or problems in an effective and timely manner.
Ability to analyze, research and interpret complex documents, information, policies, and procedures.
Ability to prepare and comprehend complex documents, correspondence, information, and reports.
Ability to work independently and work effectively as a member of a team.
Ability to exhibit critical thinking skills, use discretion and judgement.

Minimum Qualifications

An individual must meet the minimum qualifications as stated below to qualify for this position.

  • High School Diploma or GED AND
  • One year of post-secondary education and two years of experience providing administrative support in customer service, government office, or similar office environment; OR
  • Four years of experience providing administrative support in customer service, government office, or similar office environment.
  • Work in related government agency is preferred.
 Current BCA/CJIS certification is required for this position.


Supplemental Information

Physical Requirements and Work Environment
Work schedule is from 8:00 am to 4:30 pm, Monday through Friday. Work is in a general office environment. Employees may encounter graphic and vivid documents and images relating to law enforcement matters. Employees will have extended periods of computer use.

Usual starting pay for this position is $20.61 per hour, however relevant prior experience will be reviewed for salary consideration.  

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