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Executive Assisstant

Posted: 08/18/2023

Who We Are:
Growing from a dorm room start-up in 2012, JonnyPops is focused on a continuing mission to introduce new people and markets to our better-for-you frozen treats, while also innovating and introducing delicious new products for everyone to enjoy! At JonnyPops, we believe our talented team are empowered to make an impact at work every day. We look for bright and ambitious individuals who seek out challenges, align with our core values, and get fulfillment from seeing their work transform the world around them. Join our team and help us make A Better Pop, for a Better World.
What You Will Do:
The Executive Assistant will provide high-level administrative support to the executives of the company, ensuring smooth and efficient workflow. This role requires exceptional organizational and communication skills, as well as the ability to handle confidential information with discretion. The Executive Assistant will serve as a key point of contact with internal and external stakeholders and must be able to anticipate the needs of the executives and proactively address them.

  • Manage executives' calendars, schedule meetings, and coordinate travel arrangements.
  • Prepare and edit correspondence, presentations, and reports for executives.
  • Serve as a gatekeeper for the executives; assessing and prioritizing incoming requests and inquiries, exercising judgement and discretion in handling requests and ensuring calendar is aligned with organization priorities.
  • Prepare, review, and send communication/professional correspondence on behalf of the executives.
  • Coordinate and prepare materials for executive meetings, including agendas and presentations.
  • Take minutes and follow up on action items from meetings.
  • Conduct research and gather information to support executives in making informed decisions.
  • Assist with special projects and initiatives as assigned by executives.
  • Liaise with internal and external stakeholders on behalf of the executives, ensuring a professional and positive experience.
  • Anticipate the needs of the executives and proactively address them, ensuring their efficiency and productivity.
  • Handle sensitive and confidential information with discretion and professionalism.
  • Perform general administrative tasks such as filing, copying, and data entry.
  • Coordinate and organize events, conferences, and retreats.
  • Act as a point of contact for executives' direct reports, providing support and assistance as needed.
  • Continuously improve and streamline administrative processes to increase efficiency and productivity.
  • Excellent communication and interpersonal skills; able to successfully interact with all levels of the organization. 
  • Must be well-organized with high attention to detail and accuracy.
  • High level of integrity and ability to maintain confidentiality.
  • An attitude and commitment to JonnyPops’ kindness and community values.? 
  • Adaptable, resilient, flexible, fast-paced/sense of urgency and able to manage multiple priorities or deadlines.
  • Maintains a high level of professional standards (honesty, integrity, demeanor). 
  • Bachelor's degree or equivalent experience in business administration or a related field.
  • At least 5 years of experience as an executive assistant in a startup or high growth company.
  • Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
  • Exceptional written and verbal communication skills; efficient typing skills.
  • Proficient in Microsoft Office Suite and other relevant software.
  • Ability to work independently with minimal supervision.
  • Strong attention to detail and accuracy.
  • Professional demeanor and ability to maintain confidentiality.
  • Strong problem-solving and decision-making skills.